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Privacy Policy

Effective Date: January 8, 2025

I, John M. Holder, the sole proprietor of Kentucky Online Notary, am committed to protecting your privacy. This Privacy Policy outlines how I collect, use, and protect your personal information when you visit my website https://kentuckyonlinenotary.com (the “Website”) or use my services. I comply with the General Data Protection Regulation (GDPR) and other applicable laws to safeguard your data.

1. Who I Am

My website address is https://kentuckyonlinenotary.com. I provide online notary services to a global audience and take privacy seriously.

2. Information I Collect

Comments

When visitors leave comments on the site, I collect the data shown in the comments form, the visitor’s IP address, and the browser user agent string to help detect spam. An anonymized string (hash) created from your email address may be sent to the Gravatar service to check if you use it. The Gravatar privacy policy is available at https://automattic.com/privacy/. Once your comment is approved, your profile picture (if applicable) may be visible in the context of your comment.

Media

If you upload images to the Website, avoid including embedded location data (EXIF GPS). Visitors can download and extract location data from images posted on the site.

Cookies

I use cookies to enhance user experience:

  • Comments: If you leave a comment, you can opt to save your name, email address, and website in cookies for one year.
  • Login: Temporary cookies check your browser’s capability when visiting the login page. These are deleted upon browser closure.
  • Logged-in users: Cookies save login details (for two days) and display preferences (for one year). Selecting “Remember Me” extends login cookies to two weeks.
  • Publishing: Editing or publishing articles creates a cookie with the post ID, which expires after one day.

You can manage cookies through your browser settings or via the cookie banner on the Website.

3. How I Use Your Information

I use your personal information for:

  • Providing Services: To process notarization requests and deliver services.
  • Payment Processing: Securely process payments via Stripe and PayPal.
  • Compliance: Meet legal and regulatory requirements, including notarial record-keeping.
  • Website Operations: Enhance and maintain the functionality and security of the Website.
  • Communication: Notify you about updates or respond to your inquiries.

4. Embedded Content

Articles on the Website may include embedded content (e.g., videos, images, or articles). Embedded content behaves as though you visited the external site, which may collect data, use cookies, and monitor your interaction. Please review the privacy policies of these third-party sites.

5. Sharing Your Data

Your personal data may be shared with:

  • Payment Processors: Stripe and PayPal for secure payment processing.
  • Third-Party Services: Tools such as spam detection services or remote notary platforms like Secured Signing. If you request a password reset, your IP address will be included in the reset email.

6. How Long I Retain Your Data

  • Comments: Comments and metadata are stored indefinitely to allow automatic approval of follow-ups.
  • User Accounts: For registered users, I store personal information in their profile. Users can view, edit, or delete their data at any time (except their username). Administrators can also manage this data.

7. Your Rights Over Your Data

Under GDPR and applicable laws, you have the right to:

  • Request access to the data I hold about you.
  • Request deletion of your personal data, except for data retained for legal or administrative purposes.
  • Receive an exported file of the data I hold about you. To exercise these rights, contact me at john@kentuckyonlinenotary.com or text/call +1 (657) 621-8392.

8. Data Transfers

Your data may be transferred to countries outside your jurisdiction, including for hosting and payment processing. I use mechanisms such as Standard Contractual Clauses to ensure GDPR compliance.

9. Data Security

I use industry-standard measures such as encryption, secure payment gateways, and regular audits to protect your data. However, no online system is completely secure, so I encourage you to take precautions when sharing sensitive information.

10. Updates to This Policy

I may update this Privacy Policy from time to time. Updates will be posted here, and I will notify you of significant changes via email. Please check this page periodically for the latest updates.

11. Contact Me

If you have questions or concerns about this policy, please contact me at:

John M. Holder
Email: john@kentuckyonlinenotary.com
Phone (call/text): +1 (657) 621-8392